9626 Exit/Long Term Leave Policy and Procedure

9000: Personnel and Negotiations

It is the policy of the Brentwood Union Free School District that all separating employees/ Board members shall return all school district material and sign the Exit Process Checklist. Separations include retirements, dismissals, lay-offs, non-renewals, and resignations.

Exit Procedures

1. Resignation and retirement: If an employee decides to leave employment with the Brentwood Union Free School District, it is expected that the employee provide at least 30 days’ notice. Upon the approval of the Brentwood Board of Education, the employee will receive written confirmation of the resignation from the Office of Human Resources.

2. Termination and non-renewals: The Superintendent of Schools shall provide all employees to be terminated or non-renewed with proper notice in accordance with union contracts, employment agreements and New York State Laws.

3. Board of Education members leaving their seat: Board members shall meet with the District Clerk and return all District property within fifteen (15) days after the seat is vacated.

4. Out-Processing Procedures: Upon receipt of a notice of termination or letter of resignation, the employee’s supervisor shall schedule a meeting for out-processing activities. The Exit Process Checklist should be used for this meeting and possible follow-up. Matters to be reviewed or collected at this time include but are not limited to:

· Keys

· Computer access authorization codes

· District credit cards

· District cell phones

· Forwarding address

· Identification cards/badges

· Any signed out equipment

· Arrange last paycheck

· Insurance conversion and benefits continuation rights*

*Terminating employees will receive a letter from the Business Office with information about benefits if applicable.

Approved by the Board of Education: 12/18/14

Revision approved by the Board of Education: 11/15/18

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