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6700-E Purchasing Exhibit C

  • 6000: Fiscal Management Goals
6700-E Purchasing Exhibit C

BRENTWOOD UNION FREE SCHOOL DISTRICT

52 THIRD AVENUE BRENTWOOD, NY 11717

NOTICE TO BIDDERS

The Board of Education of Brentwood Union Free School District of the Town of Islip, County of Suffolk, (in accordance with Section 103 of Article 5-A of the General Municipal Law) hereby invites the submission of sealed bids on:

Bid Number:______________________________________________________

Bids will be received until:

________P.M., on the _________day of__________20______

(hour) (date) (month)

at the Purchasing Department, located in the Administration Building, Third Avenue, Brentwood, New York, at which time and place all bids will be publicly opened and available for inspection. Specifications and bid forms may be obtained at the same office. The Board of Education reserves the right to waive any informalities in the bids, or to reject all bids, or to accept any bid which in the opinion of the Board of Education will be in the best interests of the School District.

BOARD OF EDUCATION
Brentwood Union Free School District Town of Islip
Brentwood, LI., New York

BY:_________________________________

Purchasing Agent

ADVERTISED: Long Island Business News

 

 

FORM OF PROPOSAL/CONFLICT OF INTEREST

The undersigned hereby declare that (I, we,) (am, are) the only person (s) interested in
this bid; that it is made without any connection with any person or persons making
another bid for the same contract; that the bid is in all respects fair and without collusion
or fraud; and that no member of the Board of Education of Brentwood Union Free School
District, Brentwood, New York, or other officer of said school district, or any person in
the employ of said school district, is directly or indirectly in this bid, or in the supplies
or work, or services to which it relates, or in any portion of the profits thereof.
The undersigned also declares that they have carefully examined the form of Notice of
Bidders, Instruction to Bidders, General Conditions, Bid Proposal Certifications, Specifications, Forms of Proposal/Conflict of Interest, and/or the plans therein
referred to, on file in the Purchasing Department, Third Avenue, Brentwood, New York
and will provide all the materials and services called for by said contract and specifications,
and the requirements under them of the Board of Education for the sums herein stated.

Please list the names and town or residence, of all officers of the corporation.

NAME

OFFICER

TOWN/RESIDENCE
 

PRESIDENT

  
 

VICE PRESIDENT

  
 

SECRETARY

  
 

TREASURER

  

Name (print)_________________________Signature___________________________

Note: Please return this "Form of Proposal" and "Non-Collusive Bidding Certification" with your bid

THIS FORM MUST BE COMPLETED AND RETURNED WITH BIDS

 

EXHIBIT C

BID PROPOSAL CERTIFICATIONS

Name of Firm: ___________________________________________________________________

Business Address: ______________________________________________________________

Telephone Number:____________________ Date of Bid: _________________________

  1. General Bid Certification

The bidder certifies that they will furnish, at the prices herein quoted, the materials, equipment and/or services as

proposed on this bid.

  1. Non-Collusive Bidding Certification

By submission of this bid proposal, the bidder certifies that he is complying with Section 103-d of the General Municipal Law as follows:

Statement of non-collusion in bids and proposals to political subdivision of the state

Every bid or proposal hereafter made to a political subdivision of the state or any public depart­ment, agency or official thereof where competitive bidding is required by statute, rule, regulation, or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penal­ties or perjury:

Non-collusive bidding certification

(a) By submission of this bid, each bidder and each per­son signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own orga­nization, under penalty of perjury, that to the best of know­ledge and belief:

  • The prices in this bid have been arrived at indepen­dently without collusion, consultation, communication or
    agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;
  • Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly dis­closed by the bidder and will not knowingly be disclosed by
    the bidder prior to opening, directly or indirectly, to any competitor; and
  • No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

(b) A bid shall not be considered for award nor shall any award be made where (a) (1) (2) and (3) above have not been complied with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder, shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the politi­cal subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph one (a).

Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of the section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and sub­mission of the bid and [he inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

Signature (Authorized) ____________________________________

Title___________________________________________________

Form approved: 4/14/11

Revision approved by the Board of Education: 10/15/20

Revision approved by the Board of Education: 02/15/23

Revision approved by the Board of Education: 06/12/25

 

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