6410 Authorized Signatures

The Board of Education authorizes the signature on checks issued against all accounts of the Brentwood School District to be that of the Treasurer or, in his/her absence, the Deputy Treasurer, provided that the Deputy Treasurer so authorized shall, before acting in place and stead of the Treasurer, execute and file an official undertaking in the amount and in a manner required by the Treasurer.

The Board hereby authorizes the use of facsimile signatures, for the Treasurer and Deputy Treasurer, with safeguards for the District’s protection. Said facsimile signatures shall be maintained in the exclusive and secured possession of the Treasurer and Deputy Treasurer, respectively.

The Treasurer/Deputy Treasurer shall be present and shall control the affixing of his/her signature when checks are run. He or she should maintain a log of checks signed and should verify the sequence of check numbers that are used. The signing of blank checks is expressly forbidden.

Extracurricular activity fund checks shall be signed the Central Treasurer of the extracurricular activity fund. The Central Treasurer shall not create a check unless a payment order is signed by the faculty advisor, activity treasurer, and student representative (on the secondary school level) accompanies the request.

Contracts authorized by Board resolution shall be signed by the Board President or in his/her absence the Vice-President unless a different signatory is identified in the Board resolution. Purchase orders for goods and/or services identified in the various budget codes of the District budget may be executed by the Purchasing Agent responsible for the procurement of such goods and/or services.

The Board authorizes the payment in advance of audit of claims for all public utility services, postage, freight and express charges, in accordance with law.

Ref: Education Law §§1720; 1724; 2523
8 NYCRR §§170.1(c)(d); 172

Approved by the Board of Education: 12/17/0

Download the Authorized Signatures PDF