2210 Board Reorganizational Meeting
- 2000: Board Governance Operations
2210 Board Reorganizational Meeting
The Board of Education recognizes its obligation to hold an annual organizational meeting. The purpose of the organizational meeting is to elect officers of the Board and make the proper appointments and designations of other District employees for the proper management of the school district during the school year.
The Board will hold its annual organizational meeting on the first Tuesday in July. If that day is a legal holiday, the Board will hold the meeting on the first Wednesday in July. The Board may alternately hold the meeting on a date during the first 15 days in July that is not a legal holiday. The Board will choose this date by resolution at a Board meeting before July.
The District Clerk shall call the meeting to order and shall preside until the election of a new Board President. The order of business to be conducted at the organizational meeting will include items required or implied by New York State law and/or regulation. The Board may also conduct general District business at the end of the meeting before adjourning.
I. Oath of Office
The District Clerk shall administer and countersign the oath of office to newly elected Board members. The oath will conform to Article XIII-1 of the New York State Constitution, and Section 10 of the Public Officers Law. No new Board member shall be permitted to vote until they have taken the oath of office.
II. Election of Board Officers
The Board will elect a President, 1st Vice-President and 2nd Vice President for the ensuing year, and the District Clerk will administer the oath of office to them. A majority of all members of the Board is necessary for a valid election.
III. Appointment of District Officers
The Board shall appoint the following District officers:
District Clerk
District Treasurer
Substitute Treasurer
Purchasing Agent
The Board President will administer the oath of office to the District Clerk. Upon completing the oath of office, the District Clerk will administer the oath of office to all other appointed District officers.
IV. Appointment of Other Positions
The Board shall appoint and establish the stipend (if any) for the following positions:
School Medical Director
School Attorney
District Internal Auditor
District Claims Auditor
District Independent Auditor
Records Access Officer
Audit Committee
Medicaid Compliance Officer Chief
Emergency Officer
Asbestos Designee
Title IX/Section 504 Hearing Officer(s)
Dignity Act Coordinator
Substitute Purchasing Officer
Data Protection Officer
Fiscal Advisor
V. Bonding of Personnel
The Board may bond the following personnel handling District funds:
| Business Official | District Clerk |
| District Treasurer | Substitute Treasurer |
| Treasurers of Student Activity Account | Food Service Workers |
The Board may, in each instance, specify the amount of the bond it intends to obtain. The Board may include any of the above officers in a blanket undertaking, pursuant to law and Commissioner's Regulations, rather than bond individuals.
VI. Designations
The Board shall designate:
Official depositories for District funds
Official District newspapers
Dates, time and place of regular meetings
VII. Authorizations:
- Persons to certify payrolls
- School purchasing agent
- Attendance at conferences, conventions, workshops, etc., with designated expenses
- Establish petty cash funds (and to set amount of such funds)
- Superintendent of Schools to approve budget transfers
- Investment Officer
- Approve Summer Appointments
Cross-ref:
2220, Board Officers
2230, Appointed Board Officials
6240, Investments
6650, Claims Auditor
6680, Internal Audit Function
6691, Audit Committee
6700, Purchasing
Ref:
New York State Constitution, Article XIII, §1
General Municipal Law §103(2) (official newspapers)
Public Officers Law §§10; 13; 30
Education Law §§ 1701 (meeting to elect president, may elect vice president);
1707 (date of meeting); 1720(2) (bonding of personnel); 2130 (appoint clerk)
8 NYCRR 170.12 (appoint internal auditor and claims auditor)
Approved by the Board of Education: 11/20/08
Revised and Approved by the Board of Education: 06/20/24