1500-F2 Cost and Fees
- 1000: Community Relations
1500-F2 Cost and Fees
NOT-FOR-PROFIT BRENTWOOD COMMUNITY-BASED ORGANIZATIONS*
To be considered a not-for-profit Brentwood community-based organization the conditions listed in Policy 1500-R - Use of School Facilities Regulations, under Section 3 – Conditions for Use of District Facilities, Item 2 must be met.
- Weekday Use of Buildings and Grounds - Fees (building usage, custodial, security, food service etc.) SHALL NOT be charged if all of the following criteria are met:
- The group is a not-for-profit Brentwood community-based organization whose activities are specifically geared for school aged children. (Verified from group roster and not-for-profit information).
OR
The group is a sponsored Brentwood community-based youth league/athletic program. (Verified from group roster and not-for-profit information). - The group utilizes the building when the custodial staff is on hand (Monday through Friday excluding school closures). That shall include weekdays during the school year up to 10:00 P.M.
Note: Not-for-profit Brentwood community-based organizations that do not comply and stay beyond 10:00 P.M. shall be subject to the cost of custodial overtime and may have their permit reviewed and revoked. Also, costs shall be imposed for any damage caused by the not-for-profit Brentwood community-based organization to the facilities.
* In the event the Brentwood Union Free School District is operating on a contingency budget, all applicable custodial, security and food service costs, and building usage fees shall be charged for ALL not-for-profit Brentwood community-based organizations using school facilities.
- The group is a not-for-profit Brentwood community-based organization whose activities are specifically geared for school aged children. (Verified from group roster and not-for-profit information).
- Weekend Use of the Buildings and Grounds
Any not-for-profit Brentwood community-based organizations that utilize the Brentwood School District's buildings or fields on the weekend and/or recesses shall be charged the applicable rate below, per date, per building/field, plus the cost of custodial overtime, security and/or food service fees if applicable.
- Adult program fees (building usage, custodial, security, food service costs, etc.) SHALL be charged for the following events:
All organized adult leagues (baseball, softball, lacrosse, soccer, basketball etc.) that qualify for building usage by having a roster of 75% or more of their members from the Brentwood community, shall be charged the applicable rate listed below, per date, per building/field, plus the cost of custodial overtime, security and/or food service fees if applicable. Additional costs shall be imposed for any damage caused by the organization to the facilities.
- Organizations Charging Admission Fees
Where admission fees are charged by the not-for-profit Brentwood community-based organization, the District shall charge reasonable fees for the use of the buildings. These fees are in addition to any applicable custodial, security and/or food service charges.
The present fees for areas usually requested are as follows:
Area Fee a. Classroom $50.00 b. Elementary gymnasiums, general purpose lunchrooms, any athletic fields and cafeterias. $100.00 c. Middle school gymnasiums, commons, large group instruction room, high school gymnasium and middle school or high school auditorium (Dress rehearsal without spectators) $150.00 d. Middle school or high school auditoriums (per performance). $300.00 In the event that additional support services are required (i.e., Custodial, Security, Food Service Lighting Tech, etc.) there will be an additional charge. These support personnel will be paid by the organization utilizing the facility at the rate established by District contract.
Time is calculated at thirty (30) minutes prior to the scheduled use by the individual or group until sixty (60) minutes after the end of the actual use.
ORGANIZATIONS REQUIRING BOARD OF EDUCATION APPROVAL
Any other group or organization not meeting the requirements of a not-for-profit Brentwood community-based organization will require that their building use application be presented to the Board of Education for their review and consideration. If the application is approved by the Board the group or organization will be charged the following building usage fees for each event, held on any day of the week; plus a fee for any support personnel needed, as determined by the District.
The present fees for areas usually requested are as follows:
| Area | Fee | |
|---|---|---|
| a. | Classroom | $100.00 |
| b. | Elementary gymnasiums, general purpose lunchrooms, any athletic fields and cafeterias. | $200.00 |
| c. | Middle school gymnasiums, commons, large group instruction room, high school gymnasium and middle school or high school auditorium (Dress rehearsal without spectators) | $300.00 |
| d. | Middle school or high school auditoriums (Cost per performance). | $600.00 |
*CONTIGENT BUDGET*
In the event the Brentwood Union Free School District is operating on a contingency budget, all applicable custodial, security and food service costs, and building usage fees shall be charged for ALL not-for-profit Brentwood community-based organizations using school facilities.
Approved by the Board of Education: 12/14/06
Revision approved by the Board of Education: 08/15/07
Revision approved by the Board of Education: 12/13/07
Revision approved by the Board of Education: 08/21/08
Revision approved by the Board of Education: 06/13/13
Revision approved by the Board of Education: 07/06/16
Revision approved by the Board of Education: 08/17/17
Revision approved by the Board of Education: 11/21/19
Revision approved by the Board of Education: 03/18/21